Nomination Request Email Sample: Find examples of nomination request emails and edit them as needed for your purpose. Easily customize these templates to fit your specific requirements. Whether you’re seeking nominations for an award, a leadership position, or a community project, these samples provide a solid foundation to craft compelling requests that increase your chances of securing strong nominations.
Crafting an Engaging Nomination Request Email
Writing a compelling nomination request email can make a significant difference in securing the support you need. Here’s a guide to help you craft an effective email that will increase your chances of success:
1. Subject Line: Keep it Clear and Concise
The subject line is the first impression you’ll make. Make it clear, concise, and attention-grabbing. Avoid vague or generic phrases and personalize it with the recipient’s name if possible. For example:
- Subject: Nomination Request: [Your Name] for [Award/Recognition]
- Subject: Join us in Recognizing [Nominee Name]’s Exceptional Achievements
2. Opening Paragraph: Grab Their Attention
Start strong with an engaging opening paragraph that captures the reader’s attention and sets the tone for your email. Use a personal anecdote, a compelling statistic, or a thought-provoking question to grab their attention. Avoid starting with a formal salutation like “Dear [Recipient’s Name]” unless you have a personal relationship with them.
Here’s an example:
“In a world increasingly driven by innovation, it’s the visionaries and change-makers like [Nominee Name] who truly stand out. As we celebrate excellence in our industry, I’m honored to present a nomination that embodies creativity, dedication, and transformative leadership.”
3. Body: Highlight the Nominee’s Achievements
The body of your email is where you build the case for your nominee. Focus on their accomplishments, contributions, and the impact they’ve made in their field or organization. Be specific and provide concrete examples to illustrate their achievements.
Use descriptive language to paint a vivid picture of the nominee’s work and its significance. Share testimonials, recognition, or awards they’ve received. Quantify their achievements whenever possible, using data or statistics to support your claims.
Remember to tailor the content to the specific award or recognition you’re seeking. Highlight the nominee’s alignment with the criteria and values of the award.
4. Closing: Express Gratitude and Take Action
Conclude your email with a call to action. Politely request their support for the nomination and provide clear instructions on how they can submit their nomination. Include a link to the nomination form or any relevant resources they might need.
Express your gratitude for their consideration and time. Consider ending with a quote or a thought-provoking statement that reinforces the value of the nominee’s work and the importance of recognizing their achievements.
For example:
“Your support in nominating [Nominee Name] would not only honor their exceptional contributions but also inspire others to pursue excellence. Together, let’s celebrate the remarkable achievements that shape our industry.”
5. Proofread and Personalize
Before sending your email, proofread it carefully for any errors in grammar, spelling, or formatting. Ensure the email is free of typos and that all links and resources are working properly.
If you have a personal relationship with the recipient, consider personalizing the email further. Address them by their first name and include a brief personal anecdote or reference to a previous conversation. This touch of personalization can make the email more engaging and memorable.
Remember, a well-crafted nomination request email can significantly increase the chances of your nominee being recognized for their exceptional achievements. Take the time to write a compelling email that showcases their accomplishments and inspires others to support their nomination.
Nomination Request Email Samples
For Employee of the Month
Dear [Award Committee Member],
I am writing to nominate [Employee Name] for Employee of the Month. [He/She] has consistently gone above and beyond in their role, and [he/she] is a valuable asset to our team.
[Employee Name] is always willing to help others, and [he/she] is always looking for ways to improve the team’s processes. [He/She] is also a great team player, and [he/she] is always willing to lend a helping hand.
In the past month, [Employee Name] has been instrumental in several key projects. [He/She] led the team to a successful completion of the [Project Name] project, and [he/she] also played a key role in the launch of the new [Product/Service].
I believe that [Employee Name] is an excellent candidate for Employee of the Month. [He/She] is a hard worker, a team player, and [he/she] is always looking for ways to improve the team.
For Volunteer of the Year
Dear [Organization Leader],
I am writing to nominate [Volunteer Name] for Volunteer of the Year. [He/She] has been a dedicated volunteer with our organization for the past [Number] years, and [he/she] has made a significant contribution to our success.
[Volunteer Name] is always willing to help out, and [he/she] is always looking for ways to make a difference. [He/She] is a valuable asset to our team, and [he/she] is always willing to go the extra mile.
In the past year, [Volunteer Name] has volunteered over [Number] hours of [his/her] time. [He/She] has helped us with a variety of projects, including [List of Projects].
I believe that [Volunteer Name] is a deserving candidate for Volunteer of the Year. [He/She] is a hard worker, a team player, and [he/she] is always looking for ways to make a difference.
For Scholarship
Dear [Scholarship Committee],
I am writing to nominate [Student Name] for the [Scholarship Name] scholarship. [He/She] is a bright, hardworking student with a strong academic record. I believe that [he/she] would be a valuable addition to your scholarship program.
[Student Name] has a GPA of [GPA] and is ranked [Rank] in [his/her] class. [He/She] has also scored well on standardized tests, including the [Test Name] and the [Test Name].
In addition to [his/her] academic achievements, [Student Name] is also a well-rounded individual. [He/She] is involved in a variety of extracurricular activities, including [List of Activities]. [He/She] is also a leader in [his/her] community, and [he/she] has volunteered for several organizations.
I believe that [Student Name] is a deserving candidate for the [Scholarship Name] scholarship. [He/She] is a bright, hardworking, and well-rounded individual who would make a valuable contribution to your program.
For Award
Dear [Award Committee],
I am writing to nominate [Person’s Name] for the [Award Name] award. [He/She] is a deserving candidate for this award because of [his/her] outstanding contributions to [Field/Industry].
[Person’s Name] has been a leader in [Field/Industry] for [Number] years. [He/She] has made significant contributions to the field through [his/her] research, writing, and teaching.
In addition to [his/her] professional accomplishments, [Person’s Name] is also a dedicated mentor and volunteer. [He/She] has helped countless students and colleagues to achieve their goals.
I believe that [Person’s Name] is an exemplary candidate for the [Award Name] award. [He/She] is a leader, a mentor, and a role model. [He/She] has made a significant contribution to [Field/Industry], and [he/she] is deserving of this recognition.
For Recognition
Dear [Supervisor/Manager],
I am writing to nominate [Colleague’s Name] for recognition for [his/her] outstanding work on the [Project Name] project.
[Colleague’s Name] went above and beyond to ensure the success of the [Project Name] project. [He/She] worked long hours and weekends to complete the project on time and within budget.
In addition to [his/her] hard work, [Colleague’s Name] also demonstrated exceptional leadership and teamwork skills. [He/She] was able to motivate and inspire the team to work together effectively.
I believe that [Colleague’s Name] is deserving of recognition for [his/her] outstanding work on the [Project Name] project. [He/She] is a valuable asset to our team, and [he/she] is an inspiration to all of us.
For Promotion
Dear [Supervisor/Manager],
I am writing to nominate [Colleague’s Name] for promotion to the position of [Position Name]. [He/She] has been with the company for [Number] years, and [he/she] has consistently exceeded expectations in [his/her] current role.
[Colleague’s Name] is a hard worker and a team player. [He/She] is always willing to go the extra mile, and [he/she] is always looking for ways to improve [his/her] skills and knowledge.
In addition to [his/her] strong work ethic, [Colleague’s Name] also has excellent leadership and communication skills. [He/She] is able to motivate and inspire others, and [he/she] is able to communicate complex information clearly and effectively.
I believe that [Colleague’s Name] would be an excellent addition to the [Position Name] team. [He/She] has the skills, knowledge, and experience necessary to be successful in this role.
For Membership
Dear [Membership Committee],
I am writing to nominate [Person’s Name] for membership in the [Organization Name] organization. [He/She] is a qualified and experienced professional who would be a valuable addition to your organization.
[Person’s Name] has been working in the [Field/Industry] for [Number] years. [He/She] has a strong track record of success in [List of Accomplishments].
In addition to [his/her] professional accomplishments, [Person’s Name] is also an active member of the community. [He/She] volunteers for several organizations and [he/she] is always willing to lend a helping hand.
I believe that [Person’s Name] would be a valuable asset to your organization. [He/She] is a qualified and experienced professional who is also an active member of the community.
Nomination Request Email Sample and Related Tips
When requesting a nomination for an award or recognition, it’s important to craft a compelling email that effectively conveys the nominee’s achievements and contributions.
Tips for Writing a Nomination Request Email:
- Start with a Strong Subject Line: Grab the recipient’s attention with a subject line that clearly states the purpose of your email and highlights the nominee’s accomplishments.
- Address the Recipient Properly: Use a professional greeting and address the recipient by their name to establish a personal connection.
- Introduce the Nominee: Provide a brief introduction of the nominee, including their name, position, and organization.
- Highlight the Nominee’s Achievements: Use specific examples and evidence to demonstrate the nominee’s outstanding achievements and contributions. Focus on their impact, innovation, and dedication.
- Align with Award Criteria: Clearly show how the nominee meets the criteria and requirements of the award or recognition.
- Provide Supporting Materials: Include links to the nominee’s resume, portfolio, or other supporting materials that further showcase their accomplishments.
- Personalize the Request: Explain why you believe the recipient is well-suited to nominate the individual and express your confidence in their judgment.
- Set a Clear Deadline: Specify a reasonable deadline for submitting the nomination to ensure timely consideration.
- Express Gratitude: Thank the recipient for their time and consideration, and express your appreciation for their support.
Additional Tips:
- Research the Award or Recognition: Familiarize yourself with the award criteria, selection process, and past recipients to tailor your nomination request accordingly.
- Personalize the Email: Use specific details about the nominee and their accomplishments to make the email more engaging and compelling.
- Proofread Carefully: Ensure that your email is free of grammatical errors and typos before sending it.
Nomination Request Email Sample:
Subject: Nomination Request for the “Outstanding Leadership Award” – [Nominee’s Name]
Dear [Recipient’s Name],
I am writing to request your nomination of [Nominee’s Name] for the “Outstanding Leadership Award” in recognition of their exceptional contributions to our organization and the industry.
[Nominee’s Name] has consistently demonstrated exceptional leadership qualities throughout their career. As the CEO of our company, they have led us to unprecedented growth and success. Under their guidance, our team has achieved remarkable milestones, including a 30% increase in revenue and the launch of three new products that have revolutionized our industry.
What sets [Nominee’s Name] apart is their ability to inspire and empower others. They create a culture of innovation, collaboration, and accountability, fostering a work environment where employees thrive and deliver exceptional results.
Their leadership extends beyond our organization. [Nominee’s Name] actively engages in industry forums and conferences, sharing their expertise and advocating for positive change. They mentor young professionals and serve on several boards, contributing their time and knowledge to various initiatives and causes.
I believe that [Nominee’s Name] truly embodies the spirit of the “Outstanding Leadership Award.” Their unwavering commitment to excellence, innovative thinking, and inspiring leadership make them a deserving candidate for this prestigious recognition.
I have attached [Nominee’s Name]’s resume and a portfolio of their accomplishments for your reference. I would be more than happy to provide additional information or answer any questions you may have.
The nomination deadline is [Date]. I kindly request your support in nominating [Nominee’s Name] for this award.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Nomination Request Email Sample – FAQs
Q: What is the purpose of a nomination request email?
A: A nomination request email is a formal email sent to an individual or group to solicit their participation in a nomination process for an award, honor, or opportunity.
Q: When should I send a nomination request email?
A: Nomination request emails should be sent well in advance of the deadline to allow the recipient sufficient time to provide their nomination.
Q: What information should I include in a nomination request email?
A: A nomination request email should include the following information:
- The name and description of the award, honor, or opportunity being nominated for.
- The criteria and qualifications for the nomination.
- The nomination deadline.
- The process for submitting a nomination.
- Any additional information that may be helpful to the recipient in making their nomination.
Q: How can I make my nomination request email more effective?
A: Here are some tips for making your nomination request email more effective:
- Personalize the email by addressing the recipient by name and referring to their specific accomplishments or contributions.
- Keep the email concise and to the point, focusing on the most important information.
- Use clear and concise language that is easy to understand.
- Proofread the email carefully before sending it to ensure there are no errors.
Q: What should I do if I need to follow up on a nomination request email?
A: If you do not receive a response to your nomination request email within a reasonable amount of time, you may need to follow up. You can do this by sending a friendly reminder email or making a phone call to the recipient.
Q: What are some examples of effective nomination request emails?
A: Here are some examples of effective nomination request emails:
- Nomination Request Email for an Award
- Nomination Request Email for a Scholarship
- Nomination Request Email for a Leadership Position
Q: Where can I find more information about nomination request emails?
A: There are many resources available online that can provide you with more information about nomination request emails. You can also consult with your local chamber of commerce or business organization for guidance.
Thanks for Reading!
That’s a wrap for our guide on writing nomination request emails! We hope you found this information helpful and informative. If you have any questions or need further assistance, please don’t hesitate to reach out to us. Also, be sure to check back often for more great content like this. Until next time, happy writing!